What is New Employee Setup?
New employee setup is a comprehensive IT onboarding service that ensures every new hire has everything they need to be productive from their first day. This includes workstation configuration, software installation, account creation, security enrollment, and documentation—all handled before they walk through the door.
Instead of your IT team scrambling to set up computers while new hires wait, or worse, having employees figure things out themselves, we create a repeatable process that scales with your hiring needs.
Why Proper Onboarding Matters
Poor IT onboarding creates problems:
- Lost productivity - New hires can’t work while waiting for access
- Security gaps - Rushed setups skip security configurations
- Frustration - Bad first impressions affect employee retention
- IT overload - Your team wastes time on repetitive setup tasks
- Inconsistency - Different employees get different setups
The Process
HR Notification
HR submits new hire info through our portal or existing HRIS integration.
Account Creation
We create all accounts: email, cloud storage, line-of-business apps, and security tools.
Workstation Prep
Computer configured with standard image, apps installed, security enrolled.
Delivery & Welcome
Equipment delivered on-site or shipped. New hire receives welcome guide with credentials.
HR Notification
HR submits new hire info through our portal or existing HRIS integration.
Account Creation
We create all accounts: email, cloud storage, line-of-business apps, and security tools.
Workstation Prep
Computer configured with standard image, apps installed, security enrolled.
Delivery & Welcome
Equipment delivered on-site or shipped. New hire receives welcome guide with credentials.
What We Configure
Operating Systems
Productivity Suites
Communication
Security
What’s Included
Our standard new employee setup package includes:
Account Setup
- Email account with signature template
- Cloud storage with department folder access
- Calendar and contact sharing
- Chat/collaboration platform access
- VPN and remote access configuration
Workstation Configuration
- Operating system and updates
- Core business applications
- Department-specific software
- Printer and scanner connections
- Dual monitor and docking station setup
Security Enrollment
- Multi-factor authentication setup
- Password manager enrollment
- Endpoint protection verification
- Security awareness training assignment
- Mobile device management (if applicable)
Documentation
- Welcome guide with key contacts
- Common procedures and FAQs
- IT support contact information
- Asset assignment records
Key Benefits
Day-One Productivity
New hires start working immediately with everything configured and ready to go.
Consistent Setup
Every employee gets the same baseline configuration, reducing support issues.
Security Compliant
All security tools enrolled from the start—no gaps in protection.
Documented Process
HR and IT aligned with clear checklists and account records.
Reduced IT Burden
Stop interrupting your day to set up computers one at a time.
Remote-Ready
Ship pre-configured equipment to remote employees anywhere.
Frequently Asked Questions
How far in advance do you need notice for a new hire?
Ideally 3-5 business days for standard setups. We can accommodate rush requests within 24-48 hours for an additional fee. Having a few pre-staged workstations ready eliminates most lead time.
Can you ship equipment to remote employees?
Yes, we ship fully configured laptops anywhere in the US. The new hire receives a welcome packet with their credentials and simple instructions to connect to VPN and start working.
What information do you need from HR?
Employee name, job title, department, manager, start date, and which applications they need access to. We provide a simple intake form that integrates with most HRIS systems.
Do you handle departing employees too?
Yes, we offer complete offboarding services including account deactivation, equipment retrieval, data backup, and compliance documentation.
Can you match our existing setup process?
Absolutely. We document your current standards and create repeatable processes. Over time, we can suggest improvements based on industry best practices.